• Receptionist (with Disability Certificate only)

    Job Locations ES-Barcelona
    Job ID
    2018-2259
    Category
    Administrative
  • Overview

    The Receptionist will undertake reception duties and a number of general administrative tasks to help maintain a smooth and efficient office.

    Responsibilities

    Reception Coverage

     

    • Manage phone calls and forward on as needed

    • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

    • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

    • Print out welcome signs for customer visits and greet and welcome guests upon arrival

    • Advise respective staff of visitors’ arrival and direct them to the right meeting room or office

    • Manage meeting room bookings/scheduling and ensure meeting rooms are tidy after use

    • Activate and disactivate alarm systems at Via Augusta 158 & Via Augusta 117 respectively

     

    General Office Administration

     

    • Manage, date stamp and distribute all incoming and outgoing post and couriers

    • Create and update shipping & delivery records

    • Assist in planning and arranging events, including organising catering

    • Empty suggestion boxes and taking pictures of suggestion walls once a week

    • Ad-hoc administrative duties, including running errands

    • Participate in ongoing special projects

     

    Supplies

     

    • Produce stationery inventories to ensure all stock is up to date

    • Top up printers and photocopiers with paper as needed

    • Order toners and cartridges for printers when needed

    • Arrange pick up of recycling containers

    Basic Qualifications

    The Ideal candidate has experience in the Technology/E-commerce or Hospitality Industry, knows how to work under and handle pressure and strives to meets deadlines. The candidate is a great team player, he/she would be able to identify Client’s needs, respond with quick and efficient and personal service and sets high standards of Quality of one’s work as well as others’. Additionally the candidate is very computer literate, (Microsoft Office, SalesForce,..).

     

    • Must be a holder of a Certificate of Disability (at least 33% degree)
    • Working hours: Monday to Friday, 08:00h - 17:00h (40hrs weekly)
    • Availability to work occasionally during night shift: 17:00h - 02:00am
    • TravelClick Offices: Via Augusta 117 & 158 - 08006 Barcelona
    • Start Date: 1st December 2018

     

    LANGUAGES:

    English and Spanish: both written and spoken

     

    EEO Statement

    “All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.”

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